Challenges
We oversee the Portfolio Management Office (PMO) for the ATF Chief Information Office (CIO). The PMO establishes a structure by which the necessary tools, methodologies, and resources will carry out the following objectives:
- Increase the maturity of IT portfolio management
- Increase visibility of IT projects provide early problem warning capability
- Provide enterprise focus for ATF systems
- Support complex mission critical projects
- Leverage best IT governance and portfolio management processes
- Increase collaboration and communication
We augment the work of ATF government IT staff and provide general support to the ATF government staff on IT related policy, governance, and oversight issues.
Solutions
ATF IT FY2005 IT Portfolio
- Support in developing the ATF IT FY2005 IT Portfolio in accordance with new OMB guidance and budget cycle including documentation of the processes, policies, charters, and management controls to institutionalize the CPIC process within ATF and DOJ
- Provide oversight and support for Enterprise Architecture, IT Strategic Planning, and E-Government to educate agency participants on current best practices
- Provide ATF Program analyses including investment management, cost/benefit analysis and cost effectiveness analyses and feasibility studies to facilitate successful ATF business case development and analysis
Customer Business Plans
We provide guidance to ATF Programs in terms of developing business plans for IT investment and guide those investments through the ATF Capital Planning process. For "non-major" investments, we develop concept papers that are used as a baseline for project charters and requirements gathering. We develop project plans and provides EVMS support for these projects by reviewing cost and schedule variances on a monthly basis. At ATF, any variances that exceed an 8% threshold are brought forward to the Investment Review Management Council for review and corrective action planning.
IT Strategic Plan
Strategic Planning supports an agency's roadmap to align the people, processes, information, systems and infrastructure necessary to achieve the mission. We support the development of the Bureau's IT Strategic plans using the guidance of OMB, GAO and the Federal CIO Council.
In our model, each strategic goal is supported by one or more objectives, each with strategies that delineate the approach taken to achieve the goal. A final critical component is measurable performance metrics to track the progress of achieving the objectives. We provide all services and materials necessary to create and support an update to the Bureau's IT Governance Plan to align IT investment decisions with the Department of Justice (DOJ) and ATF mission and IT strategy. The PMO is instrumental in strengthening IT Governance across the Bureau and complies with the recent and emerging IT legislation, regulations, and policies that have been enacted in the past several years.
Results
- Provide critical support at the ATF Portfolio Management Office for the ATF CIO where we developed the ATF IT FY2005 IT portfolio, customer business plans, and an IT strategic plan
- Oversight and support for enterprise architecture and and e-Government to educate Bureau participants on current best practices
- Provide ATF Program analyses including investment management, cost benefit analysis and cost effectiveness analyses, and feasibility studies to facilitate successful ATF business case development and analysis