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Managing the IT Portfolio fo the Bureau of Alcohol, Tobacco, Firearms and Explosives Strategic Plan and Business Solutions Support Portfolio Management The Challenge The Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) had clear objectives for its IT Portfolio Management Office (PMO). These included increasing the maturity of IT portfolio management, increasing visibility of IT projects in order to provide early warning program capability, providing enterprise focus for ATF projects, supporting complex mission critical projects, leveraging best IT governance and portfolio management processes, and increasing collaboration and communication. Further, the PMO needed ongoing support for the ATF staff on IT-related policy, governance, and oversight issues. The Solution Our team delivered comprehensive solutions involving the following:
1 Source supported the development of ATF’s IT portfolio including the documentation of processes, policies, charters, and management controls. Our Team continues to provide effective oversight and support for Enterprise Architecture, IT Strategic Planning, and E-Government to educate agency participants on current best practices. We also provide ATF program analyses including investment management, cost/benefit analyses, and cost effectiveness analyses and feasibility studies to facilitate successful ATF business case development and analysis.
We provide guidance to ATF Programs, developing business plans for IT investment and directing those investments through the ATF Capital Planning process. For non-major investments, we develop concept papers that are used as a baseline for project charters and requirements gathering. We develop project plans and provide support by reviewing cost and schedule variances on a monthly basis.
1 Source developed an IT strategic planning model that continues to provide the agency with a roadmap to align the people, processes, information, systems, and infrastructure necessary to achieve AFT’s mission. The Bureau’s plan uses the guidance of OMB, GAO, and the Federal CIO Council. We provide all services and materials necessary to create and support an update to the Bureau's IT Governance Plan to align IT investment decisions with the Department of Justice (DOJ) and ATF mission and IT strategy. The PMO is instrumental in strengthening IT Governance across the Bureau and complies with the recent and emerging IT legislation, regulations, and policies that have been enacted in the past several years. The Results
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